Earlham College and NCAA Compliance

The Department of Athletics at Earlham College is dedicated to providing a quality, competitive student-athlete experience with an atmosphere of excellence in academics, athletics, student life and well-being. Earlham College is also committed to meeting the requirements of the National Collegiate Athletic Association (NCAA), Heartland Collegiate Athletic Conference (HCAC) and North Coast Athletic Conference (NCAC). With this in mind, this page includes information that pertains to NCAA and Earlham College compliance and eligibility rules. This information includes policies, rules, and regulations in a wide variety of topics for student-athletes and individuals of athletics interests.

It is the responsibility of the appropriate individual to understand the information below. Please ASK before you ACT! All information is up to date but is subject to change.

Please contact the Compliance Office with questions:

Kevin Hayden, Associate Director of Athletics

(765) 983-1611

2019-20 NCAA General Compliance Information:

NCAA Division III Website (Link)

NCAA Division III Manual (PDF)

NCAA Get Into the Game (Videos)

Guidelines for Representatives of Athletics Interests (Alumni, Parents, Boosters, & Friends) (PDF)

Important forms and resources:

2019-20 Division III Summary of Regulations (PDF)

Form 19-3c: Student-Athlete Statement (PDF)

Form 19-3f: Drug Testing Consent (PDF)

Form 19-9c and 19-3f Combined (PDF)

Form 19-4c: Student-Athlete Affirmation of Eligibility (PDF)

Form 19-10c: General Amateurism and Eligibility Form for International and Select Student-Athletes (PDF)

2019-20 HIPAA/Buckley Amendment Consent/Waiver Form (PDF)

2019-20 NCAA Banned Drugs List (PDF)


Student-athletes must be released to speak with other institutions about the potential of transferring prior to speaking to other institutions. If you are looking to transfer to Earlham, please have your current institution’s compliance officer send a release to Earlham’s Associate Director of Athletics,

If you are a current Earlham student-athlete and are considering transferring to another institution you may release yourself via the below self-release form if you are interested in speaking to another Division III institution. If you are interested in speaking to a non-Division III institution (Division I, Division II, NAIA or other) please contact Kevin Hayden for a release. PLEASE make sure a release is granted prior to speaking with a new institution. You will risk your eligibility by not being released from your current institution first.

2019-20 Permission to Contact: Self-Release Form (PDF)


Credits: Must be taking at least 12 credits

Academic Progress and Eligibility (Earlham Website): Student-athletes are ineligible for competition if they reach ‘final probation’

NCAA Eligibility Center for First-Years/Transfers

Establishing a profile page with the Eligibility Center allows division III athletes and prospective student-athletes to receive information and education about the student-athlete experience within the NCAA. Registration will also provide student-athletes with an NCAA identification number. First-year and transfer students are required to make a profile once he or she has deposited their confirmation. Click here to create your free NCAA profile.

2019-20 NCAA Guide for the College-Bound Student-Athlete (PDF)


Student-Athlete Travel Release Form (PDF)

Coaches Corner